Sponsor Manual

Welcome

This sponsor manual is designed to help you plan for your participation at Powering Africa Summit 2025, providing you with useful information to ensure you enjoy a smooth, trouble-free run up to the event. Please do not hesitate to contact the organising team if you have any queries.

Please ensure you read this manual fully and don't forget to return your completed forms back to the correct suppliers by the stated deadlines.

This manual is not designed to replace our personal service. If you have any questions, require special assistance or any clarification whatsoever, please do not hesitate to contact us using the contact details listed below:

events@energynet.co.uk

Have a great event!

Event Dates & Timings

Thursday 6th March 2025

Friday 7th March 2025

07:30 - 08:00 Sponsor Registration & Setup

08:00 - 18:00 Registration & Networking Hall Opens

09:00 Conference Starts

10:45 – 11:30 Networking Coffee Break

13:30 – 14:30 Networking Lunch

15:45 – 16:15 Networking Coffee Break

19:00 - 22:00 10th Anniversary Special Gala Evening

22:00 End of Day 1

07:30 - 08:00 Sponsor Registration & Setup

08:00 - 16:00 Registration & Networking Hall Opens

09:30 Conference Starts

10:30 - 11:00 Networking Coffee Break

12:45 - 13:15 Networking Lunch

14:30 - 16:00 Investor Networking

16:00 End of Day 2

16:00 - 17:00 Sponsor Breakdown

Please note the above timings are subject to change

Deadlines

Deadline date	Item	Requirements
4th February 2025	Accommodation	If you would like to book a room at the JW Marriott – Washington DC at our discounted rate, please contact the Reservations Team using the details below and quote the event name. https://book.passkey.com/event/50925024/owner/559/rooms/list?sort=default Telephone number: +1 800 393 2503 (when calling you will need to quote the event name) This link expires on 4 February 2025, after which you will need to contact the hotel’s reservation team direct by email to book a room at the venue hotel. A different rate will be applied, and availability will be on a first-come-first-served basis.
ASAP	Company Logo	Send company logo in an eps and jpeg format to events@energynet.co.uk
ASAP	Company Profile	Submit 150-word company profile to be included in the event website to marketing@energynet.co.uk
27th February 2025	Health and Safety declaration form	If your contract includes a table top stand, please complete the online here: Compulsory Health & Safety Form - Powering Africa Summit 2025
27th February 2025	Delegate passes	Register staff passes. Please see this link to register. Use the code given in the welcome email to register your passes.

Optional tasks

Deadline date	Item	Requirement
ASAP	Sponsor Banner	If would like us to design you an event specific email footer to promote your sponsorship at Powering Africa Summit 2024, please email marketing@energynet.co.uk

Venue Information

JW Marriott Washington, DC

1331 Pennsylvania Avenue NW Washington, D.C.

Tel: +1 202 393 2000

jwmarriottdc.com

Deliveries

Please schedule your shipment to arrive four days prior to the event start date to avoid additional storage fees (2nd March 2025)
Use the name of the recipient who will be on site to receive and sign for packages
To schedule package deliveries or for further information, please call +1 202 347 1351
Boxes, tape and packaging supplies are available for purchase at the FedEx Office Business Centre found on the meeting room floor (Level -2) of JW Marriott Washington DC
Please click here to view the full shipping instrucations for the summit.
Packages should be labelled as:

(Guest Name) (Guest Cell Number)

c/o FedEx Office at JW Marriott Washington DC

1331 Pennsylvania Ave

Washington DC 20004

(Conference/EventName)

Package Weight	Package pickup or dropoff by guest	Package pickup or delivery by FedEx Office
Envelopes up to 1.0lb	$4.00	$7.00
0.0 - 0.1 lbs.	$4.00	$7.00
1.1 - 10.0 lbs.	$10.00	$15.00
10.1 - 20.0 lbs	$15.00	$20.00
20.1 - 30.0 lbs	$20.00	$30.00
30.1 - 40.0 lbs	$35.00	$35.00
40.1 - 50.0 lbs	$40.00	$42.00

Table Top Stand

If your contact includes a table top stand, your table top stand package will be as follows:

2 x rectangle tables (the measurement of 1 x rectangle table is 6' x 30")
A black tablecloth will be provided
2 x chairs
1 x power socket

You will need to supply your own corporate signage (pull up banners only) and extension leads. Please note, we only permit your branded pull up banners to be placed directly behind your table top stand.

Wi-Fi: Is complimentary throughout the event areas and networking hall.

Should you wish to order audio visual items outside your package, please contact

Jenny Prechowski using the contact details below:

Jenny.Prechowski@marriott.com

Meeting Room

If your contract includes a meeting room, your meeting room package will be as follows:

Meeting room

- Boardroom set up including tables and chairs (please refer to the welcome email for the number of chairs provided)
- Power sockets
- Lights

Should you wish to order audio visual items or catering outside your package, please contact Jenny Prechowski using the contact details below:
Jenny.Prechowski@marriott.com

Space Only Stand

Please note Space Only stands are not permitted for this event.

Floorplan

The floorplan will follow closer to the event (approx 1 week before the event)

Visa Information

If you require a visa invitation letter, please do ensure you get your registration completed urgently.

Please click here to request a visa invitation letter

Sustainability

Please see the following link to EnergyNet Exhibitor Sustainability Guidance to see how we are working to deliver a more sustainable event by focusing on carbon emissions, event waste management, supply chain sustainability and social and economic impact: https://clarionevents.com/exhibitor-sustainability-guidance

Accessibility

JW Marriott Washington DC proudly adheres to all ADA regulations. Should you need any special assistance or accessible hotel room, please contact the organisers at events@energynet.co.uk, who will be more than happy to assist